5 Tips for Sending Better Emails

Recently NYU student, Max Wiseltier, created quite a stir when he “replied all” to an email sent out by the school. Turns out he replied to 40,000 of his fellow students who were all addressed in the “to” box of the email. Ooops!

Given how much time we spend sending emails and receiving them this got me thinking about some strategies for sending more effective email communication.

5 tips for sending better emails:

  1. Keep your emails as short as possible. If I were the Goddess of Email I would limit emails to 140 characters (like Twitter!). Oh the happiness that would bring!
  2. Make your email easy to read. Use bullets, numbers and short paragraphs to make your points. If I’ve got to reread your email to try to figure out your message that’s a bad email.
  3. Tell me what you need or want in the subject and the opening line of the email. As I skim through the 100’s I get everyday, I see the subject line and preview sentence first. If you get my attention there, your email is going to get read faster.
  4. If you are sending an email to a large distribution list… please, please, please “bcc” the recipients. You don’t want to fall a victim of a “reply-all-calypse”.
  5. If somebody doesn’t get what you are trying to communicate on the first email exchange… pick up the phone and call them or walk over to their office and have a conversation. Sometimes context gets lost in email and misunderstandings can be avoided or cleared up quickly with a real life conversation!

Happy emailing!

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About Wendy Forsythe

I've spent my career working with people and organizations to help them build their brands. We live in a connected world where that line between a personal and professional persona has become nonexistent. Your brand is you 24/7. This blog is about me and my life. Some of it will relate to my passion for the real estate industry and some of it will just be about me living life and exploring my interests.

The opinions expressed here are my own personal opinions. They do not reflect the opinions of my company (Carrington Real Estate Services).

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Comments

  1. Reblogged this on vizualbusinessbd.

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